Policy Adopted October 2012

Agreed by Governors John Thompson Chair

Next Review October 2014

Author Mr C E Smith

Charging and Remissions Policy September 2012

Date October 2012



This policy has been adopted by the Governing Body of St Margaret Ward Catholic College in October 2012 to deal with charging and remission for school activities and school visits.

The policy of the Governors is as follows:


Education provided during school hours will be free. This includes materials and equipment, and transport provided in school hours by the Local Authority (LA) or by the school to carry pupils between the school and an activity. “School hours” are those when the school is actually in session and do not include the break in the middle of the school day.


Parents will only be charged for activities that happen outside school hours when these activities are not a necessary part of the national curriculum or do not form part of the school’s basic curriculum for religious education. In addition, no charge will be made for activities that are an essential part of the syllabus for an approved examination.

Charges may be made for other activities that happen outside school hours if parents agree to pay. The Education Act 1996 describes activities that can be charged for as “optional extras”.


Special rules apply for residential activities. A trip counts as falling within school time if the number of school sessions missed by the pupils amounts to half or more of the number of half-days taken up by the activity. Each school day is normally divided into two sessions and each 24-hour period is divided into two half-days, beginning at noon and at midnight.

If a residential activity takes place largely during school time, meets the requirements of the syllabus for a public examination, or is to do with the national curriculum or religious education, no charge may be made either for the education or for the cost of travel.

However, charges can be made for board and lodging in these circumstances, except for pupils whose parents are receiving:

  •   Income Support

  •   Income-based Jobseeker’s Allowance

  •   Support under Part 6 of the Immigration and Asylum Act 1999

  •   Child Tax Credit, provided that Working Tax Credit is not also received and the

    family’s income (as assessed by Her Majesty’s Revenue and Customs) does not exceed the statutory limits

The guaranteed element of State Pension Credit
An income related employment and support allowance that was introduced on 27

October 2008.



Music lessons may be charged for if the teaching is not an essential part of the National Curriculum or a public examination syllabus being followed by the pupils.
The school will always act in accordance with guidance provided by the Department for Education (DFE) and in force at the time


No charges may be made for entering pupils for public examinations that are set out in the regulations.

An examination entry fee may be charged to parents if:

  •   The school has not prepared pupils for the examination in the academic year in

    which entry is made

  •   A pupil has failed, for no good reason, to complete the requirements of the

    examination or to attend for it

  •   A dual entry is proposed


    Although schools cannot charge for school-time activities, they may still invite parents and others to make voluntary contributions (in cash or in kind) to make school funds go further. All requests to parents for voluntary contributions must make it quite clear that the contributions would be voluntary.

    Where there are not enough voluntary contributions to make the activity possible and there is no way to make up the shortfall, the activity must be cancelled. The essential point is that no pupil may be left out of an activity because his or her parents cannot, or will not, make a contribution of any kind.

    If a charge is made for each pupil it should not exceed the actual cost. If further funds need to be raised, for example to help in hardship cases, this must be by voluntary contributions or general fund-raising.

    The governing body have agreed that pupils, who are on the free school meal list, will be entitled to the following.

    100% subsidy if the activity is essential to the curriculum 50% subsidy if the activity is indirect to the curriculum 25% subsidy if the activity is purely enrichment.

    No charge will be made in respect of books, materials, equipment, instruments or incidental transport provided in connection with the National Curriculum, statutory Religious Education or in preparation for prescribed public examinations or courses taught in the school, except where parents have indicated in advance they wish to make a purchase.

    The school will seek payment from parents for the cost of any replacement or repair cost of any book, instrument, fitting, fixture or other article damaged or lost through deliberate or careless behaviour of a pupil.